About Asiacruit

At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. If you enjoy supporting teams, managing office operations, and enabling efficient workflows, we’d love to have you on our team.

Position Overview

The Administrative Assistant will provide day-to-day administrative and clerical support to ensure the smooth operation of the office. This role will assist with scheduling, document preparation, office supplies management, basic bookkeeping support, and front-desk duties. The Administrative Assistant will collaborate with multiple teams and act as a point of contact for internal and external stakeholders.

Key Responsibilities

1. Office Administration

• Manage general office operations, maintain a tidy workspace, and coordinate with building management for facilities needs

• Order and track office supplies and equipment; maintain inventory records and reconcile invoices

• Coordinate mail, courier services, and office deliveries

2. Reception and Front-Desk Support

• Greet visitors, manage reception area, and handle incoming calls and inquiries professionally

• Schedule and prepare meeting rooms, including arranging refreshments and AV setup as needed

3. Calendar and Travel Coordination

• Assist with calendar management for team members, schedule appointments, and coordinate internal meetings

• Support travel arrangements, including booking transportation and accommodations and preparing travel itineraries

4. Document and Records Management

• Prepare, format, and proofread documents, presentations, and correspondence

• Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information

5. Basic Financial and Administrative Support

• Assist with expense report preparation, invoice processing, and basic bookkeeping tasks as directed

• Support purchasing processes and vendor communications

6. Team Collaboration and Event Support

• Collaborate with HR and other departments to support onboarding, office events, and internal communications

• Provide ad-hoc administrative support for projects and management requests

Qualifications & Job Requirements

Education & Background

• Bachelor’s degree or above is preferred; fresh graduates are welcome, and extensive work experience is not required

• Possess basic professional knowledge

Experience & Industry Awareness

• Previous administrative, clerical, or office support experience is a plus

• Knowledge of the new energy industry is an advantage, or willingness to actively learn and quickly familiarize oneself with the industry

Personal & Professional Attributes

• Good professional image and temperament

• Fluent communication and expression skills

• Strong affinity and customer service awareness, as the role involves direct interaction with customers and visitors

• Serious, responsible, and proactive work attitude

• Good teamwork, cooperation, learning ability, and adaptability

• Able to quickly adjust to job requirements

Skills

• Strong organizational skills, attention to detail, and ability to manage multiple priorities

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new office software

• Good verbal and written communication skills in English; proficiency in local languages is a plus

Work Details

• Work Location: Salomague Norte, Bugallon, Pangasinan

• Work Schedule: 8:00 AM – 5:00 PM, Monday to Friday

• Company Equipment: Provided

Why Join Asiacruit

• Opportunity to contribute to a growing organization and support diverse teams across functions

• Collaborative work environment with opportunities for skill development and career growth

• Competitive compensation and benefits aligned with experience

How to Apply

To apply, please visit https://asiacruit.com or send your resume to careers@asiacruit.com with the subject line:
“Administrative Assistant – [Your Name]”