About Us

At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. We are currently partnering with a prestigious global professional services firm, to find an exceptional administrative professional to support their expanding cross-border operations.

Position Overview

The Administrative Assistant will provide high-level, cross-functional administrative and clerical support on a fully remote, 40-hour-per-week basis. This specialized role features a strict split-week schedule dedicated entirely to supporting two critical regional arms:

• 3 Days per week: Dedicated support to the global Academy training division (including cross-border support for employees in the US, Canada, and various global markets).

• 2 Days per week: Direct administrative assistance to the Managing Partner for Southeast Asia (based in Singapore).

This opportunity for a highly proactive, forward-thinking professional who stays on top of every detail, thrives in a fast-paced international corporate environment, and possesses the polished communication skills necessary to interface smoothly with regional executive leadership.

Key Responsibilities

1. Managing Partner Support (2 Days / Week)

• Proactive Calendar Management: Own and drive calendar alignment for the Managing Partner for Southeast Asia, masterfully handling complex, multi-timezone cross-border scheduling and prioritizing agendas ahead of time.

• End-to-End Travel Coordination: Manage complex regional travel arrangements, including flight bookings, hotel accommodations, visa requirements, and detailed, foolproof itineraries.

• Expense & Billing Support: Take full responsibility for executive expense management, including meticulous receipt sorting, expense report preparation, and basic billing/invoice processing.

• Cross-Border Employee Support: Assist regional teams by providing administrative support to employees stationed across Cambodia, Malaysia, Thailand, Singapore, and various global markets.

2. Academy Team & Regional Operations Support (3 Days / Week)

• Training Coordination: Assist the Academy team with scheduling, tracking, and coordinating global training programs and learning modules.

• Resource Management: Prepare, format, and organize training materials, presentations, and digital resource kits.

• Virtual Events: Manage logistics for virtual training events, including digital room setups, calendar invitations, and attendee coordination.

3. Comprehensive Office Administration & Workflow Management

• Execute all day-to-day administrative and clerical tasks with high precision and efficiency to streamline cross-team operations in a remote setup.

• Oversee document control, data entry, and records management, ensuring strict confidentiality of sensitive corporate and client information.

• Draft, proofread, and format professional correspondence, reports, and internal communications.

Qualifications & Job Requirements

Education & Background

• Bachelor’s degree in Business Administration, Communications, International Relations, or a related field is preferred.

• Minimum 3–5 years of experience in an Executive Assistant, Secretary, or high-level administrative role within a multinational environment, BPO, or premium professional services firm.

Technical Skills & Communication

• Command of the English Language: Exceptional verbal and written English communication skills are mandatory; must exhibit a polished professional image and elite corporate etiquette.

• Outstanding organizational and calendar management skills, with proven experience handling multi-time zone scheduling across Cambodia, Malaysia, Thailand, Singapore, and various global markets.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (MS Teams, Zoom).

• Must have a dedicated, reliable home office setup with high-speed internet suitable for full-time remote corporate work.

Core Competencies & Personal Attributes

• Proactivity & Ownership: A serious, highly responsible, and self-motivated work ethic. We are looking for someone who stays on top of everything, anticipates executive and team needs, and acts before being asked.

• Adaptability: Exceptional ability to precisely split their work week (3 days for Academy Team / 2 days Managing Partner), smoothly transitioning priorities and maintaining momentum between both regional pillars.

• Discretion: High emotional intelligence with a strict adherence to corporate confidentiality and zero-trust data security principles.

Preferred Advantages

• Regional Tracking: Prior experience directly supporting Singapore-based or regional cross-border executive leaders and employees.

• Industry Familiarity: Exposure to corporate training setups, wealth management, consulting, legal, or financial services industries.

What We Offer

• 100% Fully Remote Work Setup.

• Work Schedule: 08:00 AM to 05:00 PM PHT | 40-hour workweek (Monday to Friday)

• Equipment Procurement: Work tools and devices are provided by the company.

• Global Exposure: Direct involvement with an elite, international professional services firm spanning major Western and Asian hubs.

How to Apply

To apply, please visit asiacruit.com or send your resume directly to careers@asiacruit.com with the subject line: "Administrative Assistant – Henley Account – [Your Name]"